Construction management Q&A
How do I manage subcontractor work statements?
Short answer
- Add the subcontractor once, with their contract details and specialty.
- Assign them to the execution stages of the active projects they're working on.
- As stages are confirmed in the site journal, the work statement generates automatically.
- Validate the generated work statement before sending it for payment.
- Keep the history of statements per subcontractor, useful at handover or in case of disputes.
What the law says (brief)
- Fiscal Code, Art. 331(2)(g) — VAT reverse charge for construction services invoiced by a subcontractor to the general contractor.
- Law 10/1995 on construction quality (republished) — the obligation to document executed works, including those carried out by subcontractors.
- Construction works acceptance regulation (Government Decision 273/1994, as amended) — work statements underpin the acceptance protocols.
Practical examples
- Example: the electrical subcontractor confirms the "ground-floor wiring" stage is done in the site journal. The system automatically generates the work statement with the quantities and value for that stage, ready for the site supervisor to validate and send for payment — no manual re-entry into a spreadsheet.
Common mistakes
- Filling in work statements manually, in parallel with the site journal — double work and a risk of mismatched quantities.
- Not keeping a history per subcontractor — when selecting one for a new project, you have no visibility into deadlines met in the past.
- Approving payment without validating the stage in the journal — you risk paying for work not confirmed on site.
How 4construct helps
- A full profile per subcontractor in the Subcontractor Management module — contract, specialty, history.
- Work statements generate automatically from stages confirmed in the daily progress journal.
- Full history per subcontractor — deadlines met, delays, past projects — visible at every new assignment.